Office Administrator
- Recruiter
- PJE
- Location
- Gloucester, Gloucestershire
- Salary
- Highly competitive
- Posted
- 11 Feb 2019
- Closes
- 11 Mar 2019
- Ref
- 225672481
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
PJ Engineering Consultants Ltd
LOCATION – Gloucester
Office Administrator
JOB DESCRIPTION
- Preparation of project operation and maintenance manuals (compilation of all project documentation and relevant instructions for fixtures and fittings)
- Updating Goldmine with PJE van bookings
- Setting up new suppliers in IT systems (Goldmine and Sage)
- Completion of credit application forms for new suppliers
- Signing off supplier invoices against purchase orders
- Checking supplier statements
- Ordering client keys
- Checking sub-contractor insurances are valid and up to date
- Office management: ordering stationery, kitchen and welfare supplies, organising office cleaners, scheduling lift and alarm maintenance, fire extinguisher inspections
- Incoming and outgoing post
- Answering the phone
- General filing
- Assisting the Project Procurement and Logistics Co-ordinator and the Sales Co-ordinator with ad hoc tasks
- Providing cover for the Project Procurement and Logisitcs Co-ordinator and the Sales Co-ordinator
Conditions of Employment:
- This position is based in the Gloucester office and the hours are 8:30am to 5:00pm with one hour for lunch.
- The annual holidays total 24 days, 4 of which are designated company days and are taken over the Christmas period on dates dictated by the Board
- The Company Handbook which will be issued on the first day of employment sets out the full Terms and Conditions of Employment
Economic Conditions:
- Salary negotiable depending upon experience
- Pension
- Bonus (after one year’s service)
- Death in Service (after 6 months service)
Desired Qualifications and Experience:
- IT proficiency, particularly Microsoft Office software, particularly excel and word
- Sage Line 50 preferable
- Strong communication skills